Human Resources & Payroll Coordinator

Location: Oakville, Ontario (on-site)
Type: 18 months contract, full-time
Salary Range: $63,000.00 - $68,000.00

COME JOIN OUR TEAM:

We are looking for a motivated, organized, and detail-oriented Recruitment/Human Resources Coordinator to join our team! This role is ideal for an HR professional who thrives in recruitment and has hands-on, end-to-end hiring experience. If you are ready to embrace new challenges, apply your skills, and be part of a dedicated group of professionals, this is the perfect opportunity for you.

HOW YOU WILL THRIVE:

At Appleby, we are looking for a dedicated Recruitment/Human Resources Coordinator to join our team and be at the heart of our Human Resources department. You will be deeply immersed in recruitment while also supporting core HR initiatives, including onboarding, employee engagement, event planning and HR operations Your contributions will help create a welcoming and supportive environment for all employees.

HOW YOU WILL SUCCEED:

• Assist in Coordinating and delivering quality payroll, ensuring the processing of monthly and semi-monthly payroll, monthly and year-end reconciliation of T4s, pension adjustments, OTPP and EHT
• Contribute to the review and analyze current payroll, benefits and tax procedures to recommend and implement changes committed to best practices
• Support the full recruitment life cycle, including implementing recruitment strategies, managing recruitment events, posting job openings, screening resumes, and coordinating interviews
• Facilitate the onboarding process, delivering exceptional experience by preparing offer letters, and orientation materials and coordinating training
• Manage and update Appleby’s intranet with organizational documents and news, ensuring easy access to information and promoting employee engagement
• Partner with the HR team to promote Appleby’s culture, enhance employee engagement, and support initiatives that improve retention, well-being, and a positive work environment
• Coordinate and execute HR-related events such as Chair’s Dinner, Recognition Event, Employee Luncheon and Holiday events that encourage collaboration and foster a strong sense of community
• Maintain accurate and organized employee records and ensure compliance with legal requirements
• Generate reports, perform statistical analysis, and prepare presentations
• Support the development and implementation of health and safety programs, including training, record maintenance, and participation in Joint Health and Safety Committee (JHSC) meetings to address workplace safety concerns

WHAT YOU BRING:

• A post-secondary degree is preferred
• Hands-on recruitment experience in an HR or talent acquisition role
• Experience coordinating payroll process
• Certificate with the Canadian Payroll Association and asset
• A multitasker who excels at managing multiple projects and tasks simultaneously, while effectively meeting deadlines
• Excellent verbal and written communication skills, with the ability to communicate with care, fairness, and consistency
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook).
• Detail-oriented, demonstrating exceptional accuracy and a high level of discretion in managing sensitive information
• Experience with HR software and ATS is an asset

HOW YOU WILL BENEFIT:

• Competitive salary based on market comparisons
• Comprehensive group benefits, including health, dental, and vision coverage
• Access to our top-notch campus facilities to include fitness centre, pool and beautiful grounds
• Active engagement in community involvement

WHO ARE WE:

Appleby College was founded in 1911 and is internationally recognized as one of the world’s leading independent schools. With 800 students from over 50 countries enrolled in Grades 7–12, Appleby offers an education that excites and challenges every student. Our curriculum combines rigorous academics with dynamic arts, athletics, community service, and boarding life programming, allowing students to discover and embrace their passions both inside and outside the classroom.

Hallmarks of the Appleby experience include our emphasis on global learning and cultural understanding with participation in a global learning experience.

Appleby’s Mission is to educate and enable its students to become leaders of character, major contributors to, and valued representatives of their local, national and international communities.

READY TO START YOUR JOURNEY:

If you are ready to grow your career and make an impact, we want to hear from you.

Please share your resume and a cover letter outlining your experiences and contributions directly on our portal by Friday, April 24, 2026.  While all applicants are thanked for their interest, only those chosen for an interview will be contacted.

As a condition of employment, a Criminal Record Check with Vulnerable Sector Screening is required. 

We work to embed diversity, equity, inclusion, and belonging principles and practices as an integral and foundational part of Appleby’s culture and are committed to building a team that represents a variety of backgrounds, perspectives, and skills making us better together.

DO YOU NEED ACCOMMODATION:

Appleby College is committed to fostering an inclusive, equitable and accessible environment where everyone feels valued, respected, and supported. Accommodations are available for applicants with disabilities throughout the recruitment process.  If contacted for an employment opportunity, please advise Human Resources if you require an accommodation.

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